Executive Assistant to President

Company: DHMS
Location: Cedar Park
Posted on: May 25, 2023

Job Description:

*Position Purpose: *Dental Health Management Solutions is looking for an *Executive/Personal Assistant* to perform a variety of administrative tasks and support our company's senior-level managers. The *Executive/Personal Assistant's* responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the President.


*Experience Level*


* 3 to 5 years' professional experience working in an administrative position for C-suite executives.


*Essential Duties*


* Preparing financial statements, reports, memos, invoices letters, and other documents.

* Answering phones and routing calls to the correct person or taking messages.

* Handling basic bookkeeping tasks.

* Filing and retrieving corporate records, documents, and reports.

* Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

* Helping prepare for meetings.

* Accurately recording minutes from meetings.

* Greeting visitors and deciding if they should be able to meet with executives.

* Using various software, including word processing, spreadsheets, databases, and presentation software.

* Reading and analyzing incoming memos, submissions, and distributing them as needed.


- Manage and maintain schedules and travel arrangements for the President in conjunction with the Executive Assistant to the CEO to ensure alignment for the family.


- Assists the Executive Assistant to the CEO/Bookkeeper with certain accounting functions such as check record keeping, credit card reconciliation, travel reimbursement activities.


- Performing office duties that include ordering supplies and managing a records database.


* Provide general administrative support.

* Maintains high level of confidentiality.

* Maintains high level of accountability.

* Maintains high level of transparency with President and CEO

* Maintains a professional work relationship at the office.

* Works on special projects as assigned.

* Assists with personal errands as needed: including dry cleaning pick up/drop off or grocery store runs, pick up/drop off the kids from/to school or school sponsored events, cleaning up after the kids, and other related tasks.

* Performs other duties as assigned.


*Required Qualifications*


*Education and Experience*


* Graduation from high school or equivalent plus 3-5 years progressively responsible clerical, secretarial or administrative business experience. Additional education or experience may be used to replace education or experience.


*Knowledge, Skills, and Abilities*


* Proven experience as an executive assistant or other relevant administrative support experience.


- In-depth understanding of entire MS Office suite. Must know how to schedule and run Teams meetings.


- Experience utilizing QuickBooks Desktop.


- Ability to organize a daily workload by priorities.


- Must be able to meet deadlines in a fast-paced quickly changing environment.


* A proactive approach to problem-solving with strong decision-making skills.

* Professional level verbal and written communications skills.

* Working knowledge of customer service and office practices and procedures.

* Skill in performing under the stress of frequent interruptions and/or distractions.

* Ability to maintain calendars and deadlines.

* Ability to accurately input data into database systems.

* Ability to act proactively.

* Ability to type 50 words per minute.


Job Type: Full-time


Pay: $50,000.00 - $55,000.00 per year


Benefits:

* 401(k)

* Dental insurance

* Health insurance

* Paid time off

* Tuition reimbursement

* Vision insurance

Schedule:

* 8 hour shift

* Monday to Friday




Education:

* Bachelor's (Preferred)


Experience:

* Administrative: 5 years (Preferred)



Work Location: One location

Keywords: DHMS, Cedar Park , Executive Assistant to President, Executive , Cedar Park, Texas