Facilities Operations Associate, College of Pharmacy

Company: University of Texas at Austin
Location: Austin
Posted on: May 4, 2025

Job Description:

Job Posting Title:Facilities Operations Associate, College of Pharmacy----Hiring Department:College of Pharmacy----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Non-Exempt----Earliest Start Date:May 01, 2025----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesThis position requires an on-site presence daily and is not eligible for flexible work arrangements. May occasionally be requested to work additional hours or weekends as needed to complete time-sensitive projects or facilitate events and programs.PurposeThe Facilities Operations Associate reports to the Administrative Services Officer in the College of Pharmacy Business Office to provide administrative, maintenance, and facilities support to staff, faculty, and students in the college.Responsibilities

• Receive, sort, and deliver daily mail to college faculty and staff. Receive, inspect, and deliver packages. Scan receiving reports into Box. Create receiving reports as necessary for Hazmat and other items not delivered to Central Receiving. Follow-up on outstanding purchase orders to ensure that items have been received.
• Assist with the maintenance of the college equipment inventory, including tagging of new controlled items, initiating transfers to surplus (CCARTS), and other related inventory and equipment management needs. Log and maintain compressed gas inventory for the college.
• Assist with the moving and storage of surplus items. Assist with moving furniture for staff and faculty, and college-wide events as requested.
• Run on- and off-campus errands as needed by the Dean's Office. Maintain storage area in PHR 2.112. Maintain stock of paper, envelopes, and other supplies for the Dean's Office.
• Oversee the maintenance of the College's vehicles and the weekly vehicle use logs.
• Hire, train, and supervise student workers.
• Provide backup support for other Business Office staff as requested. (5%)
• Additional duties as assigned.Required Qualifications
  • High school diploma or GED and at least 5 years of clerical experience; or a bachelor's degree and at least 1 year of clerical experience.
  • Working ability to make decisions, communicate effectively, take initiative, solve problems, provide excellent service, and execute tasks with accuracy and attention to detail.Preferred Qualifications
    • Knowledge of campus mail, central receiving, and equipment inventory processes.
    • Experience with basic maintenance of vehicles, compressed gas, and other commonly used teaching and research equipment.
    • Ability to move furniture in a safe and timely manner.Relevant education and experience may be substituted as appropriate.Driving RequiredThis job requires a class "C" operator's driver's license. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.Salary Range$40,000+ depending on qualificationsWorking Conditions
      • Open office environment
      • Onsite presence required daily
      • Ability to walk, stand, and maneuver to maintain vehicles and equipment
      • Repetitive use of a keyboard at a workstation
      • Use of manual dexterity
      • Ability to lift 50 or more pounds regularly, move furniture regularly
      • Required to travel on and off campus dailyRequired Materials
        • Resume
        • Letter of Interest
        • List of 3 Professional ReferencesImportant: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
          • [PDF]
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          • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Cedar Park , Facilities Operations Associate, College of Pharmacy, Healthcare , Austin, Texas